Visitor Management On Demand

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Does a visible Visitor Label pass make a difference?

Is your building more secure with a visible visitor pass?
What is an expiring visitor pass? Do I need one?
How do you know who is a visitor in your building?

Joint Pass Comparison

While Visitor books have gone electronic should the visitor pass go the same way? A visitor pass is visible when worn on a shirt or jacket to all employees in your building, what if you stopped issuing visitor passes on paper or with lanyards and instead the visitor pass became electronic?

While the world is going electronic and paper based systems are disappearing at a rapid rate of knots for example think about how many book stores have closed down over the past 5 years including very large chains like Borders and Angus & Robertson once proudly owned by REDGroup.

In Australia like many parts of the world already all transport systems are going ticket less.

So should we still wear a visitor pass when a visitor in a building?

A paper visitor pass does allow anyone in the building to clearly see a visitor, normally all visitors are hosted, that is a visitor normally does not leave the side of the host. It would be unusual for any company today to allow a visitor to walk freely around the back of the business without a host.

Should we take away this visibility ?
What risks are we running by removing the visibility of a paper pass stuck to the chest of a visitor

In 2015 Qantas Australia’s largest airline made available self check in from your mobile phone where the paper ticket is no longer required. You still can’t sneak on the plane without a ticket as you need to bar code in from your phone with the 3d bar code and collect a smaller paper ticket to show on entering the plane.  What about visitors into a building, should we allow sign in with a 3d bar code and stop using the visitor pass altogether?

I guess we could challenge and ask any person we do not know to confirm that they are an employee or a visitor and if they are a visitor they could bring out there phone to confirm with the electronic visitor pass, could this work?

Even if we do sign in with a 3 d bar code or chipped card or bar code on a drivers license or scan the drivers license we still need to select our host and answer any questions that are required to be answered as part of the sign in process often referred to as a lite visitor induction.

Today we have the functionality to create an expiring visitor pass that will after a set amount of time expire with a red cross or complete color change stopping a visitor from overstaying. Does your company need this?

What about capturing a photo of the visitor when they sign in?

I have been asked about getting a photo capture onto the visitor pass, the reality is the black and white image that goes onto a visitor pass is so tiny that you cannot confirm if the picture is of the person wearing the pass until you actually stop the visitor and lean in to look closely at the image on the pass, could be a bit embarrassing getting that close to another persons chest. Taking a photo certainly helps in the back end data set where you can easily see the color image against the name of the visitor but the jury is out on the effectiveness of the photo of the visitor on the visitor pass.

After speaking with hundreds of companies over the past few months it is clear that most of the time a visitor is always with the host while on site, it would be extremely rare for a visitor to roam freely around the back of any business unchallenged. The collection of the visitor data is invaluable for future reporting and a visitor pass that is visible does help all people inside the building just to know that the person is a visitor.

The worlds most common visitor label printers are the Dymo 450 and the Brother 720NW which works nicely with the iPad.


Visitor Management visitor label printer review

While there are hundreds of printers available today for standard printing there are only a couple of visitor label printers that will produce visitor labels for your visitors when they sign in through an electronic visitor management system. Which visitor label printer should you use?

DYMO Visitor Management Label Writer 450 and 450 Dual

The DYMO visitor label printer range includes the very popular 450 and the 450 Dual. The dual Twin Turbo visitor label printer allows you to include 2 roles of labels for the busiest reception areas.

SALM450_dymo_dymo_labelwriter_450_label_printer_silver LW450TT_frontDYMO Dual


Brother Visitor Management Label Writer QL 720N

Along comes the Brother QL-710W and QL-720NW label printers which now support AirPrint.
This is the smartest looking label printer I have ever seen to produce Visitor Labels.



Comparing visitor label printers is not like comparing Google and Altavista. It’s not like comparing Gucci and Target in fact comparing visitor label printers comes down to 2 key features.

Visitor Management visitor label printing key feature 1 – Wireless Printing
Wireless printing or printing using Bluetooth technology is a feature now available in the Brother QL visitor label printer range. This feature at the time of writing this article is not available in the DYMO label printer. The Brother QL printers offer ultra-fast print speeds of up to 93 labels per minute which is perfect for groups of pre-registered visitors.

Wireless printing opens up the opportunity to use the Brother visitor label printer to print visitor labels from an iPad

Visitor Management visitor label printing key feature 2 – Auto cut off
The auto cut off feature that is in the Brother visitor label printer is gold. One of the issues that appears from time to time with the DYMO visitor label printer is that the visitor has to tear off the label and if they tear in the wrong direction the visitor label some times will not tear off correctly. The issue with the DYMO visitor label printer can be greater when used inside a visitor management kiosk.


Over the past 7 years as we have provided visitor management software all over the globe the DYMO visitor label printer has clearly been the most popular printer of choice by our customers including manufacturing, office, construction, schools, windfarms and many other types of businesses

Now that the Brother QL visitor label printer range includes wireless printing and also has the auto cut off feature it is hard to go past this printer for printing visitor labels.

Connect your DYMO or Brother visitor label printer to a visitor management system.

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